Full Council Meeting - May 19th 2022

Friday 13th May 2022
Jennifer Spear - Clerk to Manningtree Town Council

Clerk to the Council: Mrs. Jennifer Spear
Po Box 12651, Manningtree, Essex, CO11 9AR. Tel. 07824 860 252

Members of the Council are hereby summoned to attend the Full Town Council Meeting taking place at the Function Room at the Mistley Masonic Hall on South Steet CO11 1BG on Thursday 19th May, 2022 at 7:30 p.m. for the purpose of transacting the following business.

Members of the press and public are welcome to attend.

Jennifer Spear
Clerk to the Council 13th May 2022

Please note that this meeting is recorded for the purpose of minute taking. This record is destroyed as soon as the minutes are published.


05.22.26 Election of Mayor to the Council

05.22.27 To receive the Mayor's Declaration of Acceptance of Office

05.22.28 Election of Deputy Mayor to the Council

05.22.29 To receive and approve any Apologies for Absence

05.22.30 To receive any Declarations of Interest

05.22.31 Minutes of the 21st April 2022 meeting to be approved and signed.

05.22.32 Public Announcements
Platinum Jubilee Beach Party is taking place on 2nd June

05.22.33 Public participation session with respect to items on the agenda and matters of mutual interest

05.22.34 Paul Philips District Youth and Community Commissioner
05.22.35 Reports from the District and County Councils - circulated prior to the meeting.

05.22.36 Report from Essex Police

05.22.37 Progress report from the Clerk

05.22.38 Reports from other committees and representatives

05.22.39 Constitution:
a) To review Committee Structures and to appoint members to serve on the under mentioned Committees:
i) Finance Committee
ii) Personnel Committee
b) To review Committees' Terms of Reference
c) To consider appointing the following committee representatives:
i) Representative(s) to the Essex Association of Local Councils
ii) Representative(s) to the Tendring Association of Local Councils
iii) Representative(s) to the Manningtree District Business Chamber
iv) Representative(s) to the Tendring Older People's Forum
v) Representative(s) to the Frankenberg Partnership Association
vi) Representative(s) to the Stour and Orwell Estuaries Management Committee
vii) Representative(s) to the Essex and South Suffolk Community Rail Partnership
viii) Representative(s) to the Parish Passenger Transport Group
ix) Tourism Representative
x) Tree Warden
xi) Emergency Plan Representative
xii) Representative to review council accounts on a quarterly basis
xiii) Administrators for the council's Facebook page

05.22.40 Parish Council Policies and Procedures
a) To review Standing Orders
b) To review Financial Regulations
c) To review the Code of Conduct
d) To review General Data Protection Regulations
e) To review the Freedom of Information Publication Scheme
f) To review the Document Retention Policy
g) To review the Website Accessibility Policy
h) To adopt updated Co-option Policy
i) To review the Complaints Procedure
j) To review the Disciplinary Procedure
k) To review the Staff Grievance Procedure
l) To review the Social Media Policy
m) To review the ID Policy
n) To review the Equality and Diversity Policy
o) To review the Dignity at Work Policy
p) To review the New Memorial Bench Policy
q) To review the Grant awarding policy
r) To consider adopting a protocol for the death of a member of the Royal Family

05.22.41 To consider the following planning applications:
(please visit TDC's website to look at planning applications to be considered, and if necessary and possible, visit the site before the meeting)


PROPOSAL: 1 No. Elder - deadwood clean, 1 No. Walnut - lightly reduce to even up crown, 1 No. Birch crown lift by up to 2m, 1 No. Lawsons Cypress - remove, 2 No. Irish Yews - lightly shape, 1 No. English Yew by wall - trim into ball shape, 1 No. Yew - reduce and shape into ball, 1 No. Holly - top and start shaping into a ball.

LOCATION: Hill House 54 South Street Manningtree Essex


PROPOSAL: 2 No. Large Sycamores - reduce un even side to balance up, crown lift one nearest house one furthest away from house reduce one side.

LOCATION: Hill House 54 South Street Manningtree Essex


PROPOSAL: Retrospective application for the installation of a new CO2 gas cooler, acoustic panels, hit and miss fence and access gate.
LOCATION: 32 - 34 High Street Manningtree Essex CO11 1AJ

05.22.42 Planning Decisions
Approval - Full
Delegated Decision Miss S Wright 1 No. Sycamore - reduce to natural target points. 25 Malthouse Road
CO11 1BY

05.22.43 To discuss any items for the overview and scrutiny committee

05.22.44 Platinum Jubilee

05.22.45 Highways/Environment
a) To discuss the lack of bins that separate out recycled items, eg plastic / metal / paper
b) To discuss the Glysophate Spraying in Manningtree
c) To discuss the proposed change of the lamppost on Wherry Corner
d) To discuss the pavements and verges on Colchester Road
e) To discuss the traffic and verges on Brook Street
f) To discuss revisiting the information in chalk on pavements about the flowering plants.
g) To discuss the suncream initiative

05.22.46 The Beach
a) Sand Delivery update

05.22.47 Finance
a) To review and receive year end finance reports. As at 31st March 2022 there was a total of £15,520.73 in the bank accounts - the end of year accounts have been submitted to the auditor so will be presented to full council in June's Meeting.
b) To review the monthly financial Bank Reconciliation - as at the 11th May 2022 there was a total of £25,604.54 - the reconcialtion shows a deficit of £0.03p - this is due to the underpayment of an item on the credit card by £0.03p this payment has been made but it does not yet show as the credit card bill has not ben received.
c) To review the council's asset register
d) To Discuss a donation to the Earth Festival
e) To approve new payments in accordance with the 2022/23 budget
Payee Net £ VAT£ Gross £ Description

Environmental Design £96.00 £19.20 £115.20 Maintenance/Watering
Barclaycard - Refresh Cartridges £31.97 £6.54 £36.92 Printer paper
Barclaycard- Amazon £39.90 £0.00 £39.90 Hi-Vis Vests
Barclaycard - Amazon £0.99 £0.00 £0.99 Folder Dividers
Barclaycard - RBL £57.75 £57.75 Poppy Wreaths
Barclaycard - Amazon £8.99 £0.00 £8.99 Magnets for new Noticeboard
Barclaycard - Amazon £4.07 £0.82 £4.89 LR44 Batteries for the pinsentry machine
Barclaycard - Amazon £2.49 £0.50 £3.99 Post it notes
Hope for tomorrow £100.00 £0.00 £100.00 Donation
The Spitting Pig £1,045.50 £0.00 £1,046.50 Hog Roast for thr Jubilee
J Spear £878.86 £0.00 £878.86 Clerk Salary
J Spear £35.22 £0.00 £35.22 Clerk Expenses
HMRC £4.56 £0.00 £4.56 Clerk Salary
A&J Lighting Solutions £113.50 £22.70 £136.20 Replacment bulb
Webfactory £14.99 £3.00 £17.99 Website Hosting
Webfactory £14.99 £3.00 £17.99 Website Hosting
Barclaycard - Microsoft £3.80 £0.76 £4.56 Email/admin system
Mayoral Allowance £7.50 £0.00 £7.50 New Deli Café
£2,461.08 £56.52 £2,518.01

Payments Received:
a) Precept Payment Received: £13003.50
b) LCTS Grant Payment Received: £206.50

05.22.48 To discuss this month - "What Has your council been doing this month?"

05.22.49 To consider whether resolutions from the current meeting have an impact on carbon footprint and climate change

05.22.50 Items from councillors to be added to the next agenda

05.22.51 To note date and time of the next meeting